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Track a flight easily – right in Aerosuite

Log flight times digitally instead of on paper: with Aerosuite, pilot or instructor track every flight via four events — Off-Block, Take-off, Landing and On-Block. Block time, flight time, logbook and invoicing are created automatically.

  1. Off-BlockStart of taxi at the stand
  2. Take-offDeparture on the runway
  3. LandingTouchdown at the destination
  4. On-BlockParked, engine off

How a tracked flight works

  1. 1. Start the flight from the booking

    The flight begins in Aerosuite with the booking: pilot or instructor opens the appointment and starts flight logging from it. Aircraft, crew and booking type are already set — nothing has to be entered twice.

  2. 2. Record Off-Block

    At the start of taxi the pilot taps “Off-Block”. Aerosuite stores the timestamp on the server — block time starts to run.

  3. 3. Record Take-off

    After lift-off “Take-off” is tapped. Flight time now counts. The order of events is checked: a take-off before off-block is flagged as implausible.

  4. 4. Record Landing (incl. go-around)

    On touchdown “Landing” is recorded. With several circuits, intermediate landings can be counted as additional landings. If you have to go around, you record the go-around with a tap — that too is part of the flight and the training documentation.

  5. 5. Record On-Block and confirm

    After parking the flight ends with “On-Block”. The pilot or instructor checks the four times, adds missing values, corrects typos and confirms the flight. Only confirmation makes the flight effective.

What four timestamps create

Block time is the span from Off-Block to On-Block, flight time the span from Take-off to Landing. Both are calculated automatically — and reused:

  • Block time (Off-Block to On-Block)
  • Flight time (Take-off to Landing)
  • Logbook data for pilot and aircraft
  • Billing basis by rate
  • Operating times and technical running times
  • Maintenance forecasts from updated counters
  • Reports, pilot statistics and aircraft utilisation

More than four times: everything around the flight

A flight is more than four timestamps. Aerosuite therefore also records the events around it — from the go-around through the aircraft condition to consumables. So every flight becomes a complete, traceable picture.

  • Go-aroundRecord a go-around with a tap. It is assigned to the flight and feeds into logbook and analysis.
  • Damage check before charteringCheck and confirm the aircraft condition before departure, so it is documented in what state the aircraft was taken over.
  • Document new damageReport noticed defects directly — with description and optionally a photo. Serious damage can lock the aircraft automatically.
  • Top up oilRecord the amount of oil added. Consumables stay documented per aircraft.
  • RefuelRecord the amount and type of fuel — as a basis for billing, analysis and operating-cost overview.

Correctable, yet traceable

Typos happen — even in the cockpit. That is why missing values can be added and incorrect values corrected as long as the flight is not yet confirmed. Later changes create a correction version with a log: who changed what, when, and what the old value was. Invoicing, logbook and technical running times stay audit-proof.

Included

GPS tracking on a map

Aerosuite records the flight path via GPS and shows it on a map. That way a flight can be followed not only in numbers but also as a route — useful for debriefing at the flight school, for analysis and for the digital logbook.

GPS tracking complements the four flight phases, it does not replace them: Off-Block, Take-off, Landing and On-Block remain the reliable basis for times and invoicing, with the map view added as a clear illustration.

GPS map view with the recorded flight path (screenshot to follow).

FAQ

Frequently asked questions about flight tracking

What happens if an event was forgotten?

Missing values can be added before confirmation. The flight stays unconfirmed until all four times are plausibly present.

Can recorded times be corrected afterwards?

Yes. Corrections are possible and logged as a new version — the original value stays traceable in the history.

How do the times feed into invoicing?

On confirmation of the flight, invoice items are created automatically by the stored rate of the aircraft and booking type — based on flight time or block time depending on the rate.

Does tracking update the technical running times too?

Yes. Every confirmed flight carries the aircraft’s counters forward: flight hours, landings and operating times. Remaining times until the next maintenance are recalculated.

Does tracking need special hardware in the aircraft?

No. The events are recorded by pilot or instructor in Aerosuite, for example on a smartphone or tablet. No built-in hardware is required.

Can I record a go-around?

Yes. A go-around is assigned to the flight as its own event with a tap and feeds into logbook and analysis.

Can I document the aircraft condition before chartering?

Yes. Before departure you can check and confirm the condition (damage check). New damage can be reported at any time — with description and optionally a photo; serious damage can lock the aircraft automatically.

Can consumables like oil and fuel be recorded?

Yes. Oil added as well as fuel amount and type can be recorded — as a basis for billing, analysis and operating-cost overview.

Does Aerosuite record the flight path via GPS?

Yes. Aerosuite records the flight path via GPS and shows it on a map. The map view complements the four flight phases, which remain the basis for times and invoicing.

See Aerosuite in action

We will show you how Aerosuite fits the workflow of your flying club or flight school.

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